Team-Oriented Estate Manager – Personal Assistant – FILLED

Job description

Aunt Ann's In-House Staffing's Client
Location: Los Altos Hills CA
Job Type: Full Time
Category: Private Office
Position: Team-Oriented Estate Manager - Personal Assistant
Schedule: Monday to Friday; 7:30am-3:30pm (not required to work 24/7)
Salary Amount or Range: D.O.E.
Children: n/a
Pets: n/a
Bay Area Region:

Description
A Los Altos based family is looking for a House Manager - Personal Assistant to join a great team of long-tenured, existing household staff. The ideal person for this job will be a detail-oriented & energetic person who loves organizing an office and home. The job would consist of working with & scheduling household vendors, organizing maintenance lists, and managing household inventory. Every day comes with new challenges - this team is looking for someone who is energetic and adaptable and gets along well with others.


This is a long-term employment opportunity.


Experience Requirements

3 years minimum experience working in a private home with verifiable references
Property management experience preferred

Educational Requirements

Fluent in English (both written and verbal)
Bilingual Spanish is a plus, but not required.

Qualifications

Excellent writing skills
Computer skills - Word, Excel, Email, Google Docs/Sheets/Calendar, Emailing/Texting of photos (repair documentation) and Amazon ordering
Very detail oriented - Enjoys making lists & managing tasks of team, loves to organize, great follow up & follow through ability
Property Management experience a plus
Write thank you cards, instructions for vendors, update policies and procedures for households

Responsibilities

Vendor Management

Scheduling & meeting with vendors who come to service equipment at the house, checking that projects are done well & in a timely manner
Walking grounds to check on landscape issues/email landscape team if issues are found


Managing Household Inventory

Amazon/product ordering, reconciliation of orders & returns management
Inventory management of household supplies
Ability to research online for products and check reviews of products


Management of Household Maintenance

Work with contractor on servicing list (i.e. grouting needed, appliance repair appointments, window washing, etc.)
No need to fix things, just need to create and manage a daily list, make sure work gets done quickly and regularly follow up with notes.
Organize car servicing (spreadsheets of repair schedule) for errand runner who takes cars in for regular servicing/repairs


Management of Household Paperwork; Personal Assistant

Scan/file and general office organization
Sort and open mail; help with general emailing and paperwork needs




General House Organization

Organize housekeeper, errand runner & maintenance man's extra tasks to keep house organized inside and out
Ability to be hands on & work as teammate in cross-functional management role
Work with task binders to organize daily tasks/priorities for team
Unplanned daily miscellaneous tasks



Skills

Strong calendaring
Organization
Team-player
Detail-oriented